parkrun Volunteer Roles

Woodlands parkrun couldn't happen without the volunteers. We need a minimum of 6 people at each event to fulfill the vital roles:

Run Director – will often but not always be the Event Director. They have overall responsibility for event safety, will make pre-run Announcements, will start the run, and oversee proceedings during the run and at the finish. Most importantly, the Run Director decides whether the event should be cancelled or postponed or that an adjustment to the course is needed (because of bad weather or other circumstance). Such decisions will be taken with guidance from the other event organisers, but the Run Director has the final say. Is also responsible for getting the equipment to and from the venue. The Run Director will normally will also perform another role.

Pre-Event Set Up - This involves putting up the banners at the entrance to the office park as well as the pop up banner at the start.The cones need to be laid out on the course and the cones need to be set up at the finish. This volunteer is usually the first to arrive - 7am to have it all set up in time for the 8am start. This volunteer often performs another role.

2 x Timerkeepers – probably the most important job, but with the equipment we have is pretty easy. Once setup you press the big button once to start the race, then walk briskly to the finish before the first runners are coming in. Then as every runner crosses the line press the big button once for each runner. To end the race press and hold the button. We also have a backup stopwatch which needs to be operated in case of any results queries or equipment malfunction

2 x Scanners – the next most important role.As the runners cross the line and receive their finishing position token you take this and their own personal barcode and scan the two together. You have to remember to scan the personal barcode first, then the finishing token. If the runner doesn't have a personal barcode you scan the position token only. If there’s a problem and the barcode won’t scan then you quickly pass them over to write their position and barcode number on the clipboard. You may need to shield the scanner from direct sunlight by turning your back on the finishers.

Finish Token Handout – This person hands each runner crossing the finishing line a numbered finishing token. We thread these onto a shoe lace so they are easy to hand out.  This can get quite busy especially at peak periods so you need nimble fingers. If you drop some it's not a problem. Let them stay dropped and continue from the next pile.

Marshal – Needs to stand just inside the game park and direct the runners to do a second lap before exiting the park. Once the last runner/tailend runner has past, the marshal can take the shortcut and assist at the finish line. The marshall also assists with directing traffic to the various parking lots.

Optional – The race can go ahead without these but they add value to the event and make it run more smoothly.

New parkrunners and visitors announcements are briefed at the first timers briefing at 7.50am

Photographer – most runners like to see photo’s afterwards. The photographer takes pictures on the course and the start and finish then uploads them to Flickr and then adds them to the Woodlands parkrun pool so that they show up on our website./durham/photos Some photographers take photo’s as they’re running! The pics can also be loaded to our facebook page https://www.facebook.com/Woodlandsparkrun

Token collection and sorting – makes sure that runners don’t take the finishing position tokens home with them inadvertently. Sorts them afterwards so they’re back in order and ready to go. A great role for kids to help out.

Back marker/Tailrunner – Runs at the rear of the field and lets the timer know when he can stop the race.

Cone collector – Collects the cones and signs off the course. Could be the tail runner as they complete their run. The cones can be left at the gate of the game park to be picked up at the finish.

Post Event - all equipment needs to be sorted and packed up and the venue cleared of any litter.

Please have look at this list of jobs and if you feel you are able to help out, please email us at woodlandshelpers@parkrun.com letting us know which role you could fulfill. You don't have to commit to volunteer every week, but we do ask runners to volunteer about one in every ten runs.